Organization Overview of KTDGA

1.  STRUCTURE

2. NEC AND THE BOARD

The National Executive Council (NEC) and the Board on this structure refers to the NEC and the Board that have been defined in part (9) of the KTDGA constitution.

3.  WORKING COMMITTEES

KTDGA shall have the following NEC member chaired working committees, which are intended to facilitate the smooth functioning of the Association and the achievement of its mission:

a.  Administration and Finance

Looks into procedures related to the good administration and management of the Association, and assists in maintaining the financial affairs of the Association and to suggest good financial policy.

Seek ways to raise funds for the Association. The committee will help KTDGA to organize lawful fundraising activities

b.  Communication, Developing and Training

Create programs to improve and enhance the quality of guiding services by conducting refresher courses, trainings and organizing workshops and seminars.

Develop effective information and enquiry systems for member guides. The guides and all other associate agents will be able enquire and get any information related to their profession

c.      Monitoring and Supervision

Seek ways to monitor and report on the Code of Conduct of the guides, and to ensure that all the guides have a proper and valid license from TCB.

The committee has already identified proper methods to combat issues which negatively impact the image of guides and their profession

4.  THE SECRETARIAT

The Secretariat will be accountable to the NEC. It will be headed by the administrator whose title shall be decided by the NEC.

The administrator shall have the following responsibilities:

1.    Overall technical and administrative work of the Association’s office

• -  Taking necessary actions to implement the decisions of the General Meetings and the Executive Member meetings.
• -  Managing and running the day-to-day functions of the Association.

2.    Overall in-charge of the meetings of the Association

• -  Organize the General Meetings and Executive Member meetings.
• -  Prepare the minutes and arrange for the publication, distribution and preservation of the reports and proceedings of all meetings of the Association.
• -  Organize conferences, workshops, training programs and any other meetings upon the request of the Executive Committee.

3.    Oversee all Association programs

• -  Prepare the Association's programs and budget.
• -  Propose joint programs with other associate organizations and ensure coordination of all activities among the members of the Association.

4.    Manage the financial affairs of the Association

• -  Collect annual subscriptions and receive any financial contributions to the Association.
• -  Account for all financial transactions.
• -  Receive and make payments in accordance with the policies established by the General Meetings and the Executive Members and submit audited accounts to the biennial annual General Meeting.

5.    Look after the information system of the Association

• -  Organize the Association's information system, and provide documentation services to facilitate easy access to necessary information on the Association’s activities. 

6.    Undertake any other duties entrusted to him/her by NEC.